Showing posts with label CV. Show all posts
Showing posts with label CV. Show all posts

Thursday, January 24, 2013

CVs : Windows into the Soul?

The results of the Fake-CV Contest are in.

I think we should call it a tie between Fake CV #2 (A. Lex) and #4 (Magical Robot Unicorn), with an impressive showing for Adolph H. Jones (#5). Thanks to all who participated in the vote and especially to those who submitted Fake CVs.

What have we learned? Anything? I think we already knew this: some CV pitfalls probably result from inexperience or no/bad mentoring and others represent a deliberate attempt to inflate a not-so-great record. The latter does not necessarily mean the CV-writer is a jerk. But it may indicate that.

A larger question is: Can a CV possibly be a reliable indication of who we are and one's ability to do creative, productive work, not to mention whether one possesses any relevant interpersonal skills?

Maybe, sort of for some things, but not for others.

For example, I think that most of us who read dozens/hundreds of CVs of various sorts in a typical academic year know that even the basic metrics of success can be misleading. More publications = better than fewer publications? Not necessarily. Are the papers in good journals? Was the individual in question the primary author (by whatever author-ordering scheme is the norm in that field) of most/some of the papers or an apparently minor co-author? Are these substantive papers or least-publishable units? And so on.

Those are 'knowable' things (just by looking at a CV). There are also unknowables (just by looking at a CV); for example, even if the individual was primary author on one or more papers, does that mean what it is supposed to mean? (the same could be asked of someone who is an apparently minor co-author).

Similar complexity may be involved in other classic CV components, such as # of invited talks, honors/awards, even grants. I have seen people list their advisor's grant in a category called "grants" on a CV. Does that mean the individual in question wrote the proposal or at least played a major role in the writing and development of the ideas? Perhaps. That certainly does happen and is worth noting. Or is this just the grant that supported them but they didn't help write the proposal or develop the ideas? I have seen that as well. These types of things need an explanation.

Of course, the CV is typically just one document among many in an application or nomination file and there are other ways to convey a more complete picture of an individual.

Nevertheless, one of my colleagues recently tried an experiment. He first read only the CV in each file in a large pile of applications and made a list of the "best" ones based only on his impression from the CVs. Then he read the complete files (statements, letters etc.) and found only a few cases in which his opinion changed relative to reading only the CV. [If that had been a real experiment, all names/places would have been removed so that first impressions (from the CV) wouldn't influence the second evaluation (from deeper reading of the file), but that's hard to do.]

What made a CV stand out in this case? From what I saw of his list, it wasn't prestige of the university or fame of the advisor, but mostly how interesting and significant the publications looked (from the title) to my colleague, and other publication-related factors (number of papers, number of primary-author publications, 'quality' of journal).

So, I think the CV does say a lot about us; these contain useful data. Are they a window into the soul? That is where I waffle and say: yes and no.....



Friday, January 18, 2013

Fake CV Contest : The Vote

It is indeed time to vote for your "favorite" CV (you can of course define "favorite" however you want: most entertaining, most bizarre, most horrifying, most illuminating...).

Here is an attempt at a recap of each Fake CV:

1 : Seward "Bo" Gritt III: manuscripts "in prep.", manuscript "submitted" to Nature (meaningless)

2 : A. Lex (Lutheran U): this one has an incredible number of "issues" and is difficult to summarize succinctly

3 :  Buster Bristhlewaite: quirky, not the typical "academic" CV

4 : Magical Robot Unicorn: the "perfect" candidate who is going to get the job for which you applied but won't get because you are not a magical robot unicorn

5 : Adolph H. Jones: unprofessional e-mail address, typos, sad list of "technical skills", disturbing content

6 : Robert "Bob" Smith: no first author publications (in field in which authorship is clearly not alphabetical), maybe some shingling..

7 : Dee S. Perate: thin publication list; one real publication hidden in list of "gray literature" to make list seem longer

VOTE VOTE VOTE VOTE VOTE

Which Fake CV is your favorite (you can vote for more than one)
  
pollcode.com free polls 

Thursday, January 17, 2013

Fake CV pre-vote

We are almost ready for the vote on your favorite Fake CV, but I just wanted to check and see if any major CV-issues have remained unexplored. There are submissions that I have not posted (apologies for that) but some would be repetitive with ones I posted already, and others didn't seem to be related to STEM-field CVs, the topic of this "contest".

Sorry for the anxieties these fake CVs may have caused anyone, but perhaps it is better to see some potential CV pitfalls in this way? In some cases, CV fails are because the applicant's record just isn't that great and the applicant tries, via creative CV formatting and organization, to hide some of the shortfalls. In other cases, however, what may well be a highly-qualified applicant undermines their application by the way they construct their CV. Example: when someone with a decent number of interesting publications in respectable journals hides these among non-equivalent types of "publications" just to make the publication list appear longer (see Fake CV#7). The hiring committee (or whatever) is unlikely to be fooled by this.

Perhaps we will vote tomorrow. In the meantime, please comment on any unexplored CV-fail issues or submit a last minute Fake CV to exemplify a useful and/or entertaining issue.


Wednesday, January 16, 2013

Fake CV #7

Another cautionary tale, writ in a CV:


DEE S. PERATE

Postdoctoral Fellow, 2008-present
PhD., 2008, Femtoscience, Genius Institute of Technology
B.S., 2001, Physics, Chemistry, Biology, Math (quadruple major), Brilliant Institute of Technology

Publications

Perate, D.S., 2012, On being a femtoscientist. Brilliant Institute of Technology alumni bulletin, p. 15.

Perate, D.S., 2011, Whither femtoscience? Genius City Press (editorial, April 3, page D7).

Perate, D.S. and Advis, O.R., 2011, Femtoscientific analysis of a nanocomposite layered material with 3Rt structure and inverse polytypic vacancy switching. Journal of Femtoscientific Analysis, 22 (3), 345-361. (impact factor: 17)

Perate, D.S. and Advis, O.R., 2009, Femtoscientific analysis of a nanocomposite layered material with 3Rt structure and inverse polytypic vacancy switching. Abstract F354-32, "Less than Nano" annual conference, Danvers, Massachusetts.

Perate, D.S., 2008, Femtoscientific analysis of a nanocomposite layered material with 3Rt structure and inverse polytypic vacancy switching. Ph.D. thesis, Genius Institute of Technology, 289 p. (with Appendix).

Tuesday, January 15, 2013

Fake CV #6

This (partial?) CV contains at least two possibly-puzzling elements one may encounter in publication lists. Depending on the (sub)field, these elements may be complete non-issues (may even be the norm) or may be Red Flags.


Robert "Bob" R. Smith

Science Department
Science University
Scienceville, SC
USA

Employment History

Postdoctoral Research Associate, 2010-present, Science Department/University

Education History

PhD, 2010, Science, Department of Science, University of Science and Engineering
B.S., 2005, Science, Department of Science, Other University of Science and Engineering

Publications

A.X. White, T.R. Green, B.C. Black, K.E. Pink, R.R. Smith, N.I. Brown, V.C. Beige, and P.R. Taupe. The discovery of scientific evidence for some science things. J. Sci. Thi., v. 349, p. 12,345-12,399, 2012.

B.C. Black, A.X. White, T.R. Green, P.R. Taupe, K.E. Pink, R.R. Smith, N.I. Brown, and V.C. Beige. Scientific evidence for an engineered solution to some science questions in nature and experiment. Proc. Nat. Sci. and Eng. Stu., v. 1, p. 18-21, 2012.

R.W. Rabbit, H.F. Lizard, E.U. Dachshund, N.V. Worm, R.R. Smith, C.F. Sheepgoat, D.T. Rooster, and W.G. Dolphin. On the science of engineering, I. Theory. Trans. Theory Eng. Nat. Sci. Lett., v. 23, p. 556-572, 2011.

J.-P. Oak, D.D. Maple, C.V. Aspen, R.R. Smith, E.J. Birch, L.F. Pine, and E.S. Larch. Investigation of scientific results on a scientific experiment: implications for science. J. Exp. Sci. Res., v. 59, p. 47-95, 2011.

M.W. Cupcake, C.B. Brulee, W.D. Cheesecake, R.R. Smith, and V.B. Crumble. Evidence for scientific science in a vaccuum. J. Und. Sci. Res. Res., v. 16, p. 201-222, 2005.








Friday, January 11, 2013

Fake CV #5

OK, this one may be a bit off-putting at first, but if you read beyond the name, there are some informative aspects of it. The author of the fake CV explains:

The CV below is composed almost entirely from the pieces of dozens of real CVs of graduate students who have applied to work in my research group. (Some of these statements, such as the cheap Jew comment, were not actually on a CV, but were said to me by a candidate during the interview and I wrote it in my notes on his CV, so I think it counts too.)


ADOLF HITLER JONES
   
Email:  sexxyhotcrossdresser85@compuserve.net
Personal Website: http://www.adolfjones.xxx   

KEY STRENGTHS
•    Critical thinking and sensitivity to numbers
•    Excellent ritten and oral communication skills
•    I can do anything I set my mind to if I know how to do it!

TECHNICAL SKILLS
•    Operating systems: DOS, Windows 3.x\95\98\ME\XP\Vista\7
•    Productivity: Microsoft Word, Excel, Outlook, Power Point, Visio, Access and Corel Word Perfect
•    Software: IE3D, MATLAB, LABVIEW, PSPICE, LATEX, WIRESHARK, VERILOG, HFSS, IE3D, ADS, CST, AUTOCAD
•    Technologies: BGP, DHCP, HTTP, FTP, TELNET, TCP, UDP, IPV4, IPV6, CISCO IOS, OSPF, STP, VLAN, VTP, NAT, EIGRP, 3G, UMTS, CDMA, WCDMA, GPRS, GSM, WiMAX, VoIP, LTE, 802.11 WLAN, WAN, OFDM

EDUCATION
•    2006 – 2010 – B.Sc. in Computer Engineering, Small Liberal Arts College, GPA 2.6/4.0. However I got serious as a senior and my GPA in my final year was a 3.2

EMPLOYMENT HISTORY
•    September 2012 – Independent Research on the employment situation of engineering students
•    June 2010 to August 2011 – I worked as a web developer for The Local Art Gallery, however I was let go because my employer did not want to pay my salary anymore (he was Jewish and you know how cheap they are….)

AWARDS AND HONORS
•    Second prize Badminton tournament at college sports fest
•    Won the “Best Out Going Student” of the year award
•    “Star Volunteer” of the 2010 Local Small Town World Expo
•    “The University Scholarship” – I got this prize because I was in the top 30% of the 16 students in the computer science major in my university

OTHER ACTIVITIES
•    Successfully completed a workshop in ‘ROBOTICS’
•    Currently writing a novel about teenage vampires
•    Coordination engineer of “ABHHIYANTHRIKI ‘08”
•    Negotiated with school cafeteria manager to make them depress the unreasonable food price

Monday, January 07, 2013

Fake CV #4

This is a very interesting fake CV, in part because of the reasons why it was created. Says the author:
I decided to .. make the CV of the mythical wunderkind I imagine is the dream candidate in the applicant pool of whatever it is for which I'm humbly supplicating. It's basically an impossible exaggeration of actual people I know that I think of when I am applying for something.
Interesting!

Also of note is the series of comments at the bottom, annotations from a fake search-committee:


Dr. Magical Robot Unicorn
Dept of Science
University of Fame and Awesomeness
1234 Mt. Olympus, State, USA

Education
2011-present: University of Fame and Awesome, Postdoctoral Fellowship of Awesomeness
2008-2011: Possibly Even More Amazing University, PhD
2006-2008: Insanely Eminent University, B.Sc., Summa Cum Laude 

References
* Prof. Progenitor oftheField 
* Prof. Future Nobelaureate  
* Dr. Director oftheNIH

Grants and awards
* MacArthur Fellow
* Giant NIH Grant, co-PI 
* Best Speaker Ever, TED 
* Most Beloved Teacher, Possibly Even More Amazing University
* Top Dissertation, awarded by Important Professional Science Organization 
* Best Undergraduate Honors Thesis, Insanely Eminent University 
* Gordon E Moore Award, Intel International Science and Engineering Fair

Selected Publications
* Unicorn, M.F. (in press). Pulling off the paradigm-shifting experiment everyone thought was impossible. Nature.
* Unicorn, M.F., OtherPerson, Other Person, & Nobelaureate, F. (2012). Inventing the breakthrough technique that will drive science for the next 100 years. Science. 
* Unicorn, M.F., & oftheField, P. (2011). An elegant unified theory of everything. PNAS. 
* Unicorn, M.F. (2010). An article that finally makes an important body of scientific work accessible to anyone. Scientific American.  

Annotations made by Search Committee Chair: 
 
* Education: note the impeccable pedigree and insanely efficient graduation dates which clearly mark Dr. Unicorn as a wunderkind
 
* References: the holy trinity of letter of reference writers -- (1) the living legend who founded the subfield we have been dying to hire in, did I mention Dr. Unicorn was his very last advisee? (2) the current hot stuff so you know Dr. Unicorn is part of the bleeding edge, and insists Unicorn was really the one responsible for the work everyone knows will be nominated for the Nobel one day, (3) person of important position who happens to be a close personal friend -- did you know Dr. Unicorn has also been raising her 2 beautiful children without a nanny and with no discernible impact to her professional productivity and famously charming collegiality?  
 
* Publications: demonstrates uncanny chops in all domains -- popular science writing, theory, engineering, and experimentation
 
* The awards, letter and writing samples let you know this person will kick ass in interviews and be a great colleague 
 
* Result: let's get real people -- do we even need to look at any other applicants?



Friday, January 04, 2013

Fake CV#3

This one is from EuropeanFemaleScienceProfessor. Apparently most of it is based on a real CV, with the exception of the duck thing.

Note that it is not too late to send your own submission, especially if you have been inspired by the ones posted already.



Dr. Buster Bristhlewaite                                                    (Picture of Dr. Bristhlewaite
Merrygo Lane 13                                                                   in a swimsuit holding his son
Podunk, New York, 12345                                                   and a plastic beach ball)
Fon: (202) 123-4567
Fax: (202) 123-4578
Fan: DrBuster@anythinggoes.com

I am 6^2 years old, happily married and have a wonderful 4-year-old son. I am very good at teaching people how to pass standardized tests.

Current positions:
  • ·      Adjunct professor, Mathematics, Programming, and Duck Husbandry at Massive Online University, since 2008
  • ·      Tutor, Mathematics, PassThatSAT, since 2007
  • ·      Tutor, Mathematics, MyMathBuddy, since 2007
  • ·      Duck farmer, since my Daddy died in 1998. I was born and raised on the farm.
  •  
Previous positions:
  • ·      Feed salesman, 1996-1997
  • ·      Insurance salesman, 1998
  • ·      Taxi Driver, 1998-2008
  • ·      Substitute Math Teacher, Trumansburg Elementary School,1992-1994
  •  
Education:
  • ·      Trumansburg Elementary School  1980-1986
  • ·      Charles O. Dickerson High School, Class of ‘92
  • ·      Ithaca Community College 1992-1994
  • ·      Cornell 1994-1996, Bachelor’s Degree in Mathematics
  • ·      Columbus University, 1996-1997, Master’s Degree in Information Systems
  • ·      Tri-Valley University, 2002, Doctorate in Applied Mathematics
  •  
Hobbies:

I enjoy swimming, watching football on TV, and spending time with my family and my ducks.

Enclosures:
  • ·      High school diploma
  • ·      Bachelor’s and Master’s degree certificate
  • ·      Copies of the business cards I printed up after I obtained my doctorate
  • ·      Examples of the SAT training materials that I developed
  • ·      Taxi Driver’s license
  • ·      Evaluations from Massive Online University
  • ·      Testimonials from students who passed the SAT with flying colors

Wednesday, January 02, 2013

Fake CV#2

Here's another one. If the author wants to claim authorship in a comment, they are of course welcome to do so. I should have mentioned that yesterday. Some people indicated this information with their submission, and some didn't.

This one clearly has a few Issues, and I don't mean the unconventional education history. Can you spot them?



Prof. A. Lex, Lutheran University

Education:
2001: PhD in physics, Phoenix State University
Thesis advisor: S. A. Ruman
Thesis title: Computation of the band structure of a 3-ring conjugated gold compound
1994: MA in physics, Phoenix State University
1989: BA in physics, UC Surf Board (minor in recreation studies)
1984: Associates of Arts Degree, Recreation Studies, Miami Beach Community College

Academic employment history:
2010-Present: Associate Professor of Physics, Lutheran University
2004-2010: Assistant Professor of Physics, Lutheran University
2001-2014: Postdoc, Asgard University (Mentor: Prof. Lo Quy)
1998-2001: Adjunct Lecturer (part-time), Arkham College

Publications:
1) Theoretical publications: Over 100 articles posted on vixra
Selected publications from peer-reviewed journals:
A. Lex et. al., Antarctic Journal of Theoretical Physics, "Density functional calculation of acoustic phonon dispersion in kryptonite", v. 13, pg. 666-669 (2009)

2) Experimental publications:
A. Lex, S. A. Ruman, Journal of Astrological Optics, "Laboratory detection of a 1.0 solar mass star in vicinity of earth", v. 48, p. 1516-1523 (2001)
*Paper retracted when an error was discovered in the filters used to block stray light from the windows.

3) Additional Publications (not peer-reviewed):
A. Lex, "Unclogging the PhD pipeline: Lessons from one mentor's experience", Annals of Improbable Research, v. 42, p. 13 (2011)

Teaching award:
- Most-improved Teaching Assistant, Phoenix State University (1996)

Mentoring accomplishments:
-Of 9 grad students supervised, all 9 have left with a Master's

Committee service (selected):
2010: University Committee on Faculty Conduct
-In collaboration with a faculty member from the law school, I helped the committee parse the difference between "proof beyond a reasonable doubt" and "preponderance of evidence."
2008: Department Budget Committee
-As a result of my efforts, the university has initiated twice-annual audits of the Department's finances
2005: FEMA Science Advisory Committee (member)

Tuesday, January 01, 2013

Fake CV #1

Here is the first example submitted for the Fake CV Attempt-At-Academic-Humor thing. I typically try to come up with names for the title (something more interesting than "Fake CV #1), but I thought maybe you -- the readers -- would have some illustrative suggestions for this. For each CV, consider leaving a comment that captures the essence of that CV.

Note that I do not necessarily agree with the philosophy and attempt-at-humor in each CV that I will post, but I do appreciate the efforts of those who have submitted fake CVs. Some of the CVs are a bit surprising considering that the senders note that many/most elements of the CVs have been observed in real CVs. Food for thought. 

Has anyone seen anything like this submitted for an academic position before?


SEWARD "Bo" GRITT III

Dept of Science
University of Here
43 Campus Road
Campustown STATE USA
e-mail: sewbogritt3@uofhere.edu

Education

PhD 2010 Science
University of There
Dissertation title: "Further analysis of some things my advisor analyzed 10 years ago"
Advisor: Associate Professor JJ Tasker

BS 2005 Science
Summa cum laude
The College

Academic Employment 

Postdoctoral Research Associate, 2010-present
University of Here

Fall quarter, 2007, Teaching Assistant "Introduction to Scientific Concepts"

Recent Academic Honors and Awards

Zippy D. DooDah Award for "Best Dissertation Title", 2010, University of There

Science Geek of the Year Award, Dept of Science, The College, 2003-04 (declined)

Dean's List (4x)

Publications

Gritt, S., et al., Analytical results from materials analyzed, to be submitted to a high-impact journal (in prep.)

Gritt, S., et al., Chapter 4 of my dissertation, to be submitted to a high-impact journal (in prep.)

Gritt, S., et al., Further analysis of analyzed materials. Nature (submitted)

Tasker, J.J., Gritt, S., et al., Additional analysis of materials previously analyzed. Science (submitted)

Gritt, S., Material analysis of materials analyzed. Journal of Specialized Material Analysis of Materials, v. 1 (3), p. 57-59.

Invited talks (pending)







Thursday, March 17, 2011

Impromptu Invited Talk

Imagine this general scenario:

You are at (or about to go to) a conference or workshop or similar, and one of the organizers tells you that a slot has unexpectedly opened up for someone to give a talk. S/he invites you to give this talk, and you do.

The question (from a reader):

Can you list this as an invited talk on your CV?

I have given a couple of these impromptu invited talks, and I have not listed them on my CV. But then, I am old and don't need to document everything like early-career faculty need to do.

So I asked myself: If it mattered more to me, would I include such a talk on my CV, and if so, how would I indicate it? Would I flag it as an invited talk? Would I specify somehow that it was an informal invited talk?

And I had no obvious answer for myself, hence this post to ask readers what they have done, if anything, about such situations.

When I was talking to myself about this (silently, in this particular case), I considered the pros and cons of listing informal invited talks on a CV, and came up with this:

Pro:

Even if the invitation was of the last-minute sort, it means that someone thought you had something interesting to say, and therefore listing the talk on your CV recognizes this fact.

You gave the talk. You should get some kind of documented credit for it.

For an early-career academic, invited talks are important for showing that you are respected and visible in your field. Of course, you may become even more visible and respected by giving such a talk, and perhaps that is 'credit' enough, but it can also be important to have such talks listed on a CV (because most people who review your CV will not have been at your talk).

Con:

It's a bit misleading to list an informal invite as if it were a formal invitation. A cynical person might interpret an impromptu invite as "They couldn't get the person they really wanted, so, out of desperation, they got someone else to fill the time."

If you simply list an informal invited talk on your CV with no further explanation and if someone took the time to search the relevant conference program and saw that you were not listed as giving an official invited talk, that could look bad. But I can't think of a good way to designate informal invites on a CV.


If you forced me to choose, I am leaning towards leaving informal invited talks off the CV and being content with the cosmic credit related to having been invited (even at the last minute) and having the opportunity to speak about your work.

If you think that the person who invited you is a fan of your work, that might be a good person to keep in mind for future external letter-writing (e.g., at tenure evaluation time). Then that person might describe what happened and mention the incident as an example of the esteem in which you are held. That's all quite hypothetical and less concrete than listing something on a CV, but it's nevertheless potentially more important (and accurate).

This all might seem like a detail, and some might say: If you have to worry about this level of trivia on your CV, you're probably in trouble.. but I disagree. CVs are scrutinized at various important stages of a faculty member's career. Many times, I have been one of the scrutinizers, and I know how important it is that CVs are complete, accurate, and unambiguous in their presentation of the essential elements of a professor's work.

Tuesday, November 09, 2010

McApplication

A reader is troubled by the increasing use of impersonal online application systems for faculty positions, and finds the process disappointing, given the momentousness of the occasion, and would even prefer to mail a paper application (although correctly recognizes that doing so would likely result in an overworked staff person having to scan and compile the document into a pdf for the committee).

For me -- i.e., someone who got her first academic jobs in the Paper Era -- there was nothing particularly satisfying about sending off a physical application, including a CV printed in a carefully-chosen font on heavy weight, watermarked, acid-free, ivory linen paper with matching envelope. The result is the same. You get back a form letter or e-mail, either a week later or seconds later, acknowledging receipt of your application. Then you wait and hope that rumors will trickle back to you that your letter writers have been asked to write letters. And then you wait some more etc. The main events on the application trail are the same, even if the first step has changed in form.

I have no experience with applying for a job via an online system, but, although I can imagine that this process can be a bit 'dehumanizing', I think overall I would enjoy the convenience of this type of submission process. As someone who has used online application systems to hire postdocs and temporary staff, and who has been on faculty hiring committees that used these systems, I definitely appreciate the convenience.

I would much rather read applications as pdf files on my laptop wherever and whenever I want, instead of spending many hours in a small room rifling through files. I also like the convenience of having all the relevant files in the same format in an organized way. Imagine reading A LOT of these files. The elegance of someone's choice of paper or font for a printed CV is completely lost on a reader who has to read many of these things.

Seven hours into a marathon application-reading and discussing session today, what was left of my brain wondered which was more exhausting -- reading applications or grading. Even if I were lucid, I probably couldn't decide that right now.

Friday, October 15, 2010

Dear Search Committee

Last week in The Chronicle of Higher Education, there was an advice column that provided a how-to guide to writing a cover letter for applications for faculty positions. In this particular case, the focus was on 2-year colleges, institutions with which I have no direct experience. I have friends, colleagues, and former students who teach at such institutions, but have never worked at (or applied to work at) a 2-year college.

Perhaps this reflects my ignorance, but I was dismayed at some of the advice about writing cover letters. Some of it was excellent and practical -- don't emphasize your research when applying for a teaching position, do your homework about the institution, provide the most relevant information about your background etc. All of that is good.

This type of advice is what filled me with dismay:

Be sure to address the cover letter to a specific individual by name, even if no individual is named in the job ad or application instructions. Apparently, certain people, who are nameless, want candidates to seek out their identities so that the cover letter can be addressed to "Dear Ronald Zook" instead of "Dear Search Committee". If this information is not available on any webpage, applicants are supposed to make some phone calls.

Why do I hate this advice? I do not like the fact that someone on a hiring committee would really care about such a trivial issue. If you want the letter addressed to you by name, put your name somewhere prominent; don't play games. If there is an administrative reason why your name is not listed anywhere, then don't make it an issue. And why should the letter exclude the other members of the committee and be addressed only to you, the head of the committee? Does the greeting really affect your impression of a candidate? Is that reasonable? OK, maybe if the greeting is something like the e-mail we get from some of our students (e.g., Yo! Proff! or Hey!), maybe that would be unprofessional, but "Dear Search Committee" should not be a reason to start forming a negative impression of a candidate. "

Ask for an interview. I had no idea it was so easy. Actually, it seems that asking for an interview doesn't necessarily get you the interview, but not asking for one is apparently bad. How strange. I personally would find it obnoxious and pointless for someone to write in a cover letter (as advised in the column in question): "May I travel to [name the city] to discuss this position with you in person?". This would be seen as deeply strange in a cover letter to my department. Is there really such a difference between 2-year and 4-year institutions? I could be very wrong, but I would have thought that both get large numbers of applications for most positions and that this particular approach would not be fruitful. When someone applies to my institution, I assume they want the job unless there is other information that shows this is not the case.

I have saved the two weirdest ones for last:

Below your signature and printed name, type the word "Enclosures". Otherwise, the idiot search committee members may not know that you have included your CV and other application materials.

Print the letter in black ink on good-quality white or ivory paper. Paper? What is that?

I do not mean to denigrate this well-meaning writer who is seeking to help applicants, but I am bothered by the fact that some of the cover letter advice implies that hiring committees focus on minutiae and that an application can be downgraded by things that have nothing to do with the applicant's qualifications or degree of interest in the job. Applicants should not have to worry that committees are mulling over their choice of font or whether they get the greeting or sign-off words exactly right for the unknown preferences of the unknown persons who will be reading the application.

In my experience with hiring committees, it does not work that way. We look at the substance of the application, we make allowances for inexperienced applicants, and we expect there to be wide variation in the approach applicants take to their cover letter, from terse but informative to long, pleading, and repetitious.

Of course we want the cover letter to be articulate and useful, but beyond that, an applicant can go wild and use a sans serif font, sign off with "Warmest regards" instead of "Sincerely", and address us impersonally. Many (most?) of us won't notice, won't care, or will be able to deal with it without developing a deep loathing of the applicant. Just don't ask for an interview.

Wednesday, June 30, 2010

Google Scholar v. Web of Science

From the comments to yesterday's post:

ISI/Web of Science (WoS) is " better than Google Scholar by an order of magnitude."

"..my citations are definitely higher on Scopus than on WoS."

"Web of Science has a few errors in my records, though not nearly as bad as Google Scholar.."

"I prefer Google Scholar.. My prediction is that WOS will decline in popularity over time unless it makes drastic changes."

OK, so let's do the numbers.

I compared citation data in Google Scholar and Web of Science for 25 of my publications. (I did not search in Scopus).

I looked at a range of publications in terms of publication date, my place in the authorship order, and type of publication. For 18 of the 25 publications, Web of Science counted more citations, so I definitely like WoS better. For these 18, Google Scholar's citation count ranged between 0-92% of the citations in WoS; the average was 62%.

For 3 of the 25, Google Scholar counted the same number as WoS, and for 4 others Google Scholar counted more citations, although typically only slightly more than WoS (84-92%). There aren't enough data for me to conclude anything systematic based on these small numbers, but I was intrigued by the fact that 2 of the publications that had a higher citation count in GS than in WoS were in topics outside my primary research field.

The publications for which Google Scholar did a significantly worse job of finding citations than WoS --i.e., finding <40% of the citations listed in WoS -- were typically in my oldest publications and in my most recent publications, although there is one paper published in 2002 in a mainstream journal for which GS found <40% of the citations listed in WoS.

These results are not surprising; it is not news that these sites are not perfect at counting citations.

These databases are very useful for doing literature searches, and should be used primarily for this purpose rather than as key data in decision-making about jobs, promotions, and awards. Nevertheless, I have been on committees in which various members exclusively used one or the other of these sites for looking up the publication records of applicants/nominees, and I have seen citation numbers listed in many CVs and in letters of recommendation (typically without reference to which citation index was used to determine those numbers).

To some extent, this is OK. A very high number of citations is impressive, whether it is 250 or 320. For some of my papers with more modest numbers of citations, though, I might as well just make up a number between 5 and 50 than rely on the count in either Google Scholar or Web of Science.

Even so, for my field (or subfield) of the physical sciences, Web of Science is definitely "better" at counting citations for most publications. For those of you who prefer GS to WoS, perhaps you could leave a comment indicating your field. Are there particular fields for which GS is better at finding citations?

Tuesday, June 29, 2010

Seeking Perfection

Is your citation record in Web of Science (or the moral equivalent) perfectly correct? Or are there errors?

If there are errors, are they insignificant (not worth correcting) or significant?

If there are significant errors, have you done anything about it? (Or will you?) It is possible to request a data correction using a form provided on the Web of Science website.

There is one particular paper of mine that is particularly prone to being cited in various and sundry ways. In fact, the citations for this paper are strewn about in so many different apparent titles in my citation report that, were the errors to be fixed and the citations combined, my h-index would increase (gasp). There are other errors as well, mostly because authors citing my work used an incorrect volume, page, or year, but most of these errors do not affect my h-index.

Should I try to fix the errors, or, at least, the one that would affect my h-index? Would you, if you were (or are) in this same situation?

Monday, April 19, 2010

If I Have to Stare at One More CV This Year..

This year I somehow I ended up on four (4) committees that review Other Faculty and their research ideas, accomplishments, and/or productivity. This seems excessive to me, but there are at least 2 explanations for this turn of events:

1. The usual reason for senior FSPs: There are so few female full professors in the physical sciences-engineering-math that we get called on quite a lot to serve on certain committees. Sometimes I just say no because I don't have the time (or interest), but sometimes I feel that it is important to say yes. This accounts for one of the committees this year.

2. There is a very nice, competent, hard-working, smart, and generally awesome staff person in charge of organizing some of these committees, and whenever she asks me to serve on a committee, I find that I can't say no. This accounts for 2 of the committees this year.

I have no explanation for the 4th committee, other than I felt that I should do it so that I had a voice in some things about which I would probably otherwise have complained.

I sort of followed my "conservation of committee mass" rule of quitting a committee if I add a new committee. The only one I added without quitting another was the least time-consuming of the four.

In none of these cases, when asked to be on one of these committees (or when I agreed to be nominated for an elected position), did I think "OK, but I really don't want to be on that awful time-wasting committee". I was lucky in that, I guess. I felt that all these committees were in some way worthwhile.

I am pretty sure that I would have said nyet if asked to be a committee that I felt a great reluctance to join because I thought it would be even more boring than most committee assignments or because I didn't think it was a good use of my time. I suppose that is a selfish, but any guilt I might feel is completely assuaged by my awareness of how much time I devote to institutional service.

When asked to be on a committee, do your criteria for accepting vs. declining to be on the committee depend on your prediction of whether you would find the committee interesting and/or a good use of your time, or does your sense of duty and academic citizenship triumph over such selfish concerns?

Wednesday, January 13, 2010

Title X

As I've mentioned before, owing to my being on various committees within and beyond the university, and to my being sent promotion/tenure dossiers for external review, in a typical year I gaze at many CVs from faculty and proto-faculty of all ranks in many different academic disciplines. In the past year, in which I was not on a hiring committee (thereby much reducing my CV-gazing responsibilities), I have still managed to end up evaluating ~50 faculty CVs.

I find CVs fascinating, especially in terms of how they are constructed: what is included, what is not included, the order of items, and so on.

Some items are of course fairly standard, even in very different academic disciplines. Other items are much more free-form, even within a single academic discipline. It's the latter that are interesting to me.

Today's subject: Why/whether individuals should list invited talk titles on a CV. These are the titles of talks given at a university or at a government or private research lab, not the titles of invited conference presentations.

This very issue was the subject of recent discussion by some of my colleagues. I don't believe that anyone's future hangs on whether talk titles are or are not included in a CV, but it interested me that some of my colleagues had rather strong opinions about this issue.

Some people put titles of invited (non-conference) talks on their CV, some don't. Is the title of the talk useful information? Are there any pitfalls to including the title? Does it matter?

Although I vary the level of detail of my CV depending on the purpose for which it is being examined, I don't typically include talk titles, even in the most detailed version of my CV.

Note: Even though I am a full professor, I have to keep my CV up to date. Submitting an updated CV is part of the review of tenured faculty by my department/university and I get occasional requests for my CV for random reasons. It is also easier to construct the abbreviated CVs needed for proposals if you have an updated version from which you can extract the necessary information.

Why don't I include talk titles on my CV? There are at least three reasons:

1 - I don't think it is important information to include in a CV.

2 - I am lazy and don't keep track of talk titles. Sometimes I provide a talk title far in advance of the talk and then I forget what the title is and I have to dig through my e-mail inbox or check the website of the department I will be visiting so that I prepare a talk that is at least somewhat related to the title I selected months in advance. And I certainly don't immediately type the title into my CV and then I don't make the effort to go back later and figure out what it was. If I thought it was important to keep better track of talk titles, I would try to do it, but I don't think it is all that important.

3 - I tend to give a short, general title that will cover a range of possible topics that I will select when I prepare the talk just before my visit. This becomes more difficult to do when an abstract is also requested along with the title, but I can still be sufficiently general to give myself the flexibility to talk about what seems most interesting when the scheduled talk day rolls around. In general, though, the titles for many of my talks might be the same or similar, but this doesn't accurately reflect the fact that the actual content varied somewhat or that I put a lot of effort into creating a talk appropriate for each place/audience. What looks like the same talks, based only on the title, might have been quite different talks. The titles would therefore be somewhat misleading if seen in a list.

Does it matter? In fact, that second point brings me to a potential pitfall that I recently encountered, much to my surprise. If you list talk titles in your CV and it turns out that you gave talks with the exact same title at, say, 8 different places, some readers of the CV will assume that you gave the exact same talk at those 8 different places and will be less impressed than if you gave different talks.

Maybe you did give the same talk; maybe you didn't. Either way, how does this compare to someone who gave 8 talks with different titles (albeit possibly on related topics)? In my experience, the latter is viewed as more impressive.

I personally don't have such a negative opinion about giving the same talk at many places. At least the person is being invited to many places to give a talk. So what if he/she didn't have 8 different talk titles? And anyone who has given a talk many times (e.g. as a lecturer for a professional organization, or for interview talks) knows how much work it is to give the same talk over and over.

If you must include the talk titles on your CV because it is the tradition in your field or because someone else with strong opinions about CVs thinks that talk titles are important to include, let me just say that I hope that your talk title isn't a yes or no question.

In my opinion, it is much more important to include the date of the talk, even if only by year, and of course the place. Many reviewers-of-CVs want to see the pattern of talks relative to time: Were all the talks clustered in one short time span? Have you given any talks lately? Are you continuously in demand as a speaker, or did you stop having interesting things to say a century ago? This is important information; adding the talk title may obscure more than it illuminates.

******
Update to my updated CV:

Last month I showed how I could organize the invited talk list part of the CV according to certain categories, but after a recent incident, I need to add a new category: Talks that I gave right after being in a minor car accident that was entirely the fault of a 'distracted' driver who somehow hasn't yet heard the news that texting-while-driving is dangerous and who hit the back of my car, which was stopped at a stop sign as I was en route to give a public lecture one evening, and whose profuse apologies made while waving an iPhone in my face did nothing to lessen the head/neck ache I had while giving the talk. I think the talk was OK but it was not as good as it could/should have been.

Wednesday, December 09, 2009

Mentor v. Supervisor

For various reasons related to my serving on an insane number of committees that review an insane number of CVs from faculty in many different academic disciplines, I see a lot of different CVs that vary considerably in their content and style.

Fortunately, most such committees have diverse membership so that there is almost always someone who can explain certain 'cultural' differences in CVs.

Sometimes, however, no one knows what to make of certain elements of a CV. For example, lately I have been wondering whether there is a difference in meaning as to whether someone "mentors" or "supervises" a postdoc.

Are these synonyms? If so, presumably the word "mentor" is chosen to indicate that the faculty-postdoc interactions involved a range of activities such as one might encounter in the new NSF-mandated postdoc mentoring statement that accompanies proposals that include funding for postdocs?

Or does "mentoring" mean that someone worked with a postdoc who may have acquired their own funding, whereas "supervised" means that the faculty got the funding for an idea they developed in a proposal? In this case, could "mentoring" include a broad range of levels of interaction, from "I gave the postdoc some advice from time to time" to "I was the primary faculty member interacting with this postdoc"?

What started me wondering about this was a CV that involved the "mentoring" of some postdocs, but the "supervising" of others. Without additional information, it's difficult to know what that means. It seems likely that "mentoring" in this case means interacting with postdocs who are funded by some source other than the faculty member's grants, whereas "supervising" means that the faculty member was more involved in the hiring of the postdoc for a particular project.

But I'm not sure. Has anyone used these terms, either as synonyms or as distinct terms implying different types of interaction?

Wednesday, December 02, 2009

My Revised CV

Based on the comments to yesterday's post, I have decided to revise the Invited Talks part of my CV as follows:

Selected Talks (2006-present)

key to symbols: * = inferior A/V equipment and/or lecture hall design; + = audiences that interrupt a lot during talks; $ = European university that hands you an envelope of cash after your talk; # = university where I got food poisoning at dinner with my faculty hosts the night before my talk

Talks that were just supposed to be talks but that turned out to be stealth interviews

University of J, 10/09
* University of O, 3/08
B University, 4/07

Talks at universities where I have a friend from grad school

BFF State, 1/07
+ Z Tech, 4/06

Talks that I gave because I was a so-called distinguished lecturer for an organization and so I didn't have any choice in where I gave the talks and might not otherwise have gone to speak at these places but ended up having a really good time

*# University of ZZZ, 3/06
Y State University, 3/06
* NW Y State University, 3/06
* NW Central Y State University, 3/06
Y College, 3/06
D State University, 3/06

Talks at the university where my collaborator Bob works

University of Bob, 11/08

Talks at universities to which I applied for jobs when I was feeling angry with my current institution

University of A, 3/07
University of N, 3/07
University of G, 2/07
University of R, 11/06

Talks that were at a university in my home state but that had nothing to do with my being from that state despite what my mother thinks

University of X

Talks at universities that have no women faculty in my field and that wanted an FSP to come and show their students and postdocs that such things exist

University of Y, 4/09
University of YY, 2/08
+ MSP State, 11/07

Talks that were totally random invitations by universities that were not considering me for a job and that apparently just wanted to hear what I had to say about my research and didn't ask me to do a pizza mentoring lunch with the female students/postdocs

* University of F, 11/09
+ University of S, 4/08
$ University of P, 4/07

Tuesday, December 01, 2009

CV Q

Today: A CV question

On CVs, it is common to include a list of invited talks given at other universities, research labs, professional organizations, or companies. Ideally the list will also include the date of each talk. I don't find the talk title to be particularly useful, but some people include these.

It has come to my attention that there is a divergence of opinion on the following issue related to the Listing of the Talks:

Should you include interview talks? You don't have to indicate them as such of course, but should you even list them with other invited talks?

Some of my colleagues think this is unethical, but I don't see a problem. An invited talk is an indication that a place is interested in your research, whether it be just for a visit or for consideration for hiring. Why not list the places that invited you to give talks, for whatever reason? Am I missing something re. the ethics of this?